Better Business, Better Life – Issue 206

After an Annual Planning session at the start of the week, I intentionally shifted gears a little.

The rest of the week looked very different. Hydroxy therapy, movement & lifestyle assessments, a sound bath, & time in a yoga studio.

Slower. Quieter. More restorative than productive on paper.

And honestly, it reminded me of something we forget far too often in business.
Rhythm matters.

Not intensity. Not adrenaline. Rhythm.

The healthiest businesses aren’t the ones running at full speed every minute. They’re the ones with a consistent cadence. A clear pulse. A way of stopping issues from building up quietly in the background.

Which took me straight back to a conversation I had with Justine about what made the biggest difference in her business.

She didn’t even pause.

BUSINESS TOOLS & REAL-LIFE LESSONS

How We Stopped the Same Issues Boomeranging Back

When I asked Justine what made the biggest difference in her business, she didn’t even pause. 

“Level 10s & IDS. They keep us moving forward.” 

Before we began working together, her meetings looked like this 

  • Lots of talk 
  • No decisions 
  • The same problems are resurfacing 
  • Team members bring issues to her instead of solving them 
  • No sense of weekly rhythm 
  • No accountability 
  • No meaningful progress 

She told me she’d walk out of meetings wondering why she’d bothered. Everything sounded good, but nothing actually changed. 

The Fix: Proper Level 10 Meetings 

We rebuilt her weekly rhythm completely. 

Same day, same time, same agenda every week. 

  • Scorecard 
  • Rocks 
  • People headlines 
  • To-dos 
  • Issues 
  • IDS 

It didn’t take long for her to realise how much time she’d been wasting before. 

Suddenly, she had data instead of hunches. 

Priorities instead of noise. 

Decisions instead of debates. 

Her favourite line: “There’s no hiding in a Level 10 Meeting.” 

Why IDS Was the Hardest Part 

IDS changed everything, but it wasn’t easy. 

Justine is a visionary. Visionaries jump to solutions. 

They hate the slow work of exploring root causes. 

She’d go straight to “Here’s the answer!” 

But it wasn’t the answer. 

It was a symptom. 

I’d ask five whys. 

Suddenly, the real issue appeared. 

She admitted: “At first, I hated IDS. Now it’s the lever we run the business on.” 

What You Need to Understand 

Bad meetings are not meeting problems. 

They are clarity problems. 

They are accountability problems. 

They are leadership problems. 

A business will rise or fall on the quality of its weekly rhythm. 

If your weekly meetings are off, your business is off. 

What Justine’s Team Does Now 

  • They solve issues once instead of talking about them repeatedly 
  • They cascade issues to the next meeting, so nothing gets lost 
  • They call out scorecard numbers quickly instead of hoping they improve 
  • They hold each other accountable rather than waiting for Justine 
  • They fix the right problems, not the convenient ones 

And this consistency has been a huge part of why she can now take holidays without the wheels falling off. 

If you want to stop issues from coming back, try this: 

  1. Put a Level 10 Meeting in the calendar weekly.
    Same time, no exceptions. 
  2. Build a Scorecard with 5 to 15 numbers that show business-as-usual health.
    If a number goes red, it goes straight to Issues. 
  3. Limit Rocks to 3 to 7 per quarter.
    If you have more, you don’t have priorities, you have a wish list. 
  4. Use IDS properly, not as a quick chat.
    Name the real issue.
    Dig deeper.
    Then solve it. 
  5. Record the to-dos immediately.
    A to-do not written down will evaporate in the car park. 
  6. Score the meeting at the end.
    Anything under 8 needs improvement next week. 

Consistency beats enthusiasm every time. 

Justine didn’t need more motivation. 

She needed a proper operating rhythm. 

Most businesses do.

LINKS TO USEFUL STUFF

This section gives you quick access to 3 links - to articles, blogs, podcasts & stuff that will help you to create a better business & lead a better life.

Better Business and Life Resources

Article

business action

Issues Aren’t a Problem, They’re an Opportunity

Embrace your team’s issues to strengthen growth and traction.

Podcast

business action

Stop Talking About the Same Issues Every Week

Master IDS to solve issues and prevent repeated discussions.

Life Stuff

business action

13 Proven Ways to Build Confidence in Yourself

Build confidence through habits and mindset shifts.

MEET OUR TEAM

Matthew Magain is back to share what’s been keeping him busy lately – from creative projects & business adventures to the ideas currently capturing his attention.  

Matthew is the Founder & Chief Doodler of Sketch Group, as well as a fellow EO colleague here in Melbourne.

He has a rare talent for turning complexity into clarity, helping organisations communicate ideas visually in ways that actually stick. 

He’s worked with organisations around the world, contributed to books like The Sketchnote Handbook, & delivered workshops across six countries – always bringing creativity, curiosity & fresh thinking along the way.  

This month, he’s sharing updates, lessons & insights from what’s happening in his world right now. 

business action

What makes your approach unique in your industry?

Our unique approach is that we believe sketching is a business tool.  

If you’ve ever worked with a traditional design agency, you’ve probably experienced a process where the consultant will: 

  1. Run a workshop or take a written brief. 
  2. Go away into their studio and “divine” some ideas.
  3. Present you with three options… usually none of which really hit the mark. 

With this process, there are a couple of possible outcomes: 

  1. The client compromises by feeling obliged to choose one of the three options, even though they’re not actually happy with the direction. 
  2. The designer spends time polishing this option and presents it back to the client. 
  3. The client shares that they’re not happy with the result. They feel disappointed and misunderstood, and the designer bemoans having spent time doing work that will now end up in the bin. 

By sketching in real time at every stage of the process, we make sure we’re validating ideas early. The client both feels more involved in the creation of the visual, and the designer is confident that when they start polishing and refining ideas in the studio, they’re confident they’re working on the right ideas. 

Can you share a success story where you made a significant impact for a client? 

I love telling the story of when I created a visual for a global health insurance company. My client wanted to pitch to the board her vision of setting up an “innovation hub” on every continent. She was essentially asking the board for $50 million for this initiative!

She didn’t want a slide deck to tell her story. She wanted to hand out a visual to each of the board members. We created an A4 image that, on one side, showed an illustration of an organisation on life support. It painted a bleak future, should they resist changing. On the other side we created a map of the entire ecosystem: disruptors, opportunities, disciplines, and potential outcomes should the organisation be brave enough to lean into the possibilities.

A couple of months after I’d delivered these images, the client called me to report that not only had she been successful in securing the funding she was after, but the feedback on her presentation was that the visual she gave everyone was the single more influential part of her pitch. It gave clarity to something that the entire board had confused ideas over.
This happened about 10 years ago, and hearing the impact I’d been able to make (I now refer to that image as “the $50 million sketch”) completely opened my mind to the possibilities for what we do.

What challenges do you see your clients commonly face, and how do you help them overcome these? 

The visuals we create for our clients help with a handful of problems: 

  1. Clarity: they help people understand, especially if the content is dry or complex 
  2. Alignment: they literally get everyone on the same page, and inspire them to get behind a message 
  3. Engagement: they keep people involved and interested, especially at conferences or in workshops 

What trends are you noticing in your field, and how do you adapt to stay ahead? 

I get asked a lot about AI, and whether I’m worried if AI tools will replace the work that we do. It makes sense that people might think this: Generative AI is an incredible tool for empowering someone without visual skills to create something from nothing. I know a lot of creatives use tools like DALL-E and Midjourney to explore ideas, and to experiment with style and art direction.

We definitely do our best to keep across these tools and explore how they might save time for us or for our clients.

What I have noticed though is that the difficult conversations, the alignment activities, the collaboration: none of these can happen without humans. Guiding, facilitating, challenging, exploring… that part of the creative process is messy, and it’s human, and it requires relationships and rapport to work. It’s the part that we love, and we’re pretty comfortable that there will continue to be a demand for it into the future, regardless of how clever the machines become.

What is the most common mistake you see businesses make, and how can they avoid it? 

I see a lot of founders and leaders who are capable of articulating extraordinary, inspiring visions, only to have them gather dust and get forgotten about by the rest of the team because they’re not visible. It’s such a shame!

If you can find a way to make your vision stick, beyond the “big reveal”, so that it’s constantly front of mind for everybody, then your team will make better decisions, gain traction quicker, and be less reliant on you!

We are here to help you live a better life by creating a better business. We are real-life business owners with years of experience & a strong desire to make a huge difference to the lives of entrepreneurs.

If anything here resonates with you or you would like our help, then please get in contact. Just reply to this newsletter & let us know who you would like to speak to…. Or visit our webpage & contact any of our team from their own pages.

If you know someone who would benefit from reading this, then please forward it onto them. 💖

NEED HELP?

​If you’d like to learn more about any of these tools or would like to find out how I can help you achieve a better life through creating a better business, then book a free Discovery Call with me.

We’ll talk about what you want to get from your business & your life & come up with a plan to do that!

Debra Chantry-Taylor

Certified EOS Implementer | Accredited Family Business Advisor |  Entrepreneurial Leadership & Business Coach | Speaker & Workshop Facilitator